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Meeting Minutes – July 2020

Meeting Minutes – July 2020

August 20th, 2020

Minutes of the Parish Council Meeting held on: Tuesday 21st July 2020 on the plaza outside the YIPS Centre, Nelson Gardens

Present:
Cllr Phil James (PJ – Chair)
Cllr Carol Berry
Cllr Geoff Carter
Cllr Martin Delaney
Cllr Chris Houghton
Cllr Alan Lingard

Clerk: Mike Ainsworth (MA)

Members of the Public: none

Apologies: none

Cc:
Parish Councillors; Joanne Porter (Wyre Council); Wyre Cllr Susan Catterall; Wyre Cllr Peter Cartridge; LCC Cllr. Matthew Salter

Meeting opened: 19:00
Meeting closed: 19:03

Agenda

1. Minutes of the last meeting held on Thursday 20th February 2020
2. Approval of Annual Governance Statement 2019/2020
3. Approval of Accounting Statement for 2019/2020 and approval of Certificate of Exemption
4. Approval of routine Parish Council expenditure

Next meeting: to be arranged in due course

Status: APPROVED

Chair: Cllr. Phil James
Date: 20th August 2020


1. Minutes of the last meeting held on Thursday 20th February 2020 – approved as read.


2. Approval of Annual Governance Statement 2019/2020
The Parish Clerk reported that the Internal Auditor has signed off the financial accounts for the financial year ending 31st March 2019 and asked that the Parish Council approve the Annual Governance Statement 2019/20. This was approved by Parish Councillors and signed off by the Parish Council Chair and by the Parish Clerk.

3. Approval of Accounting Statement for 2019/2020 and approval of Certificate of Exemption
As the income and the expenditure of the Parish Council in the last financial year fell below the £25K threshold the Parish Council are only required to complete Part 2 of the Annual Governance and Accountability Return (AGAR). The Parish Clerk asked the Parish Council to now approve the Accounting Statement for 2019/2020 and to complete the Certificate of Exemption where the Parish Council declares itself to be exempt from the requirement for external audit. The Parish Council resolved to approve the Accounting Statement and to issue the Exemption Certificate, which were duly signed off on behalf of the Council by the Parish Clerk as Responsible Financial Officer and by the Chair of the Parish Council.
Action 7.20/1 – MA to submit Exemption Certificate plus Contact Details form to External Auditor
Action 7.20/2 – MA to publish mandated information on website and make accounts available for public scrutiny over prescribed period

4. Approval of routine Parish Council expenditure
The following payments were approved at the meeting: Clerk salary; PAYE; Clerk expenses; Lengthsman fees; Minor Maintenance to a bench; subscription to Lancashire Association of Local Councils. Parish Councillors also approved a transfer of funds from the Business Reserve Account to the Current Account to support the cash flow required for developments proposed on Carrs Green Common.